Following functions are carried out by the accounts division of the Southern Provincial Department of Co-operative Development by performing financial management activities such as making payments for all vouchers of the Provincial Office and three Assistant Commissioners Offices ,salary payments, procurement activities, maintaining of advance accounts of all officers, preparation of annual estimates, preparation of monthly account summaries, accounting activities relevant to sending on retirement, providing of stationary and instruments for the Provincial Office and the Assistant Commissioners Offices and submitting relevant reports for the respective institutions.
Calling all prices, calling for procurement.
All activities related to maintaining procurement documents and related agreements.
All activities related to the appointment of the procurement committee.
Submission for bill payment.
Maintaining the CC10 ledger related to the loan payments and receipts related to the advance account of government officials.
Maintenance of account and loan.
Submission of final accounts in Government Officer Imprest Account to the Auditor General.
Submission of Estimates and Revisions in Government Officer Advance Account.
Duties related to preparation of pension grant forms and calculation of pension.
Maintenance of foundation register.
Duties related to deposit account.
Preparation of monthly account summaries related to Provincial Fund.
Preparation of Annual Disbursement Account.
Comparison of Accounts with Chief Secretary Accounts.
Implementation of procurement and top management system.
M.R. Transfer of provisions and preparation of applications under 30.
Preparation of Bank Reconciliation at Head Office and Verification of Bank Reconciliation at District Offices.
Conducting official bank account related activities.
Payment of Salaries and Allowances of Officers under SLIP Scheme.
Preparation of quarterly reports.
Carrying out goods survey work.
Preparation of monthly progress report of accounts department.
Main Account Cash Book Maintenance.
Maintenance of surplus fund account cash book.
Maintenance of Cooperative Fund Account Cash Book.
Government Servant Bail.
Stamp duty.
Cash Summary Check at Head Office and District Offices.
Implementation of procurement and top management system.
Payroll processing through PAY ROLL program.
Sending payroll related reports.
Processing of arrears of pay increments and pay conversions.
Wage discrimination matters.
Providing salary details of officials.
Sending monthly reports of widows and orphans.
Maintaining customer stationery register.
Issuance of stationery for district offices and head office and related activities..
Maintaining the inventory register and related activities.
Maintaining fixed asset records.
Acting as asset management officer.
Other duties as assigned by supervisors.
Vehicle maintenance.
Direct purchases.
Preparing answers to audit queries.
Convening audit and management committee meetings and sending related reports.
Computer maintenance.
Entering the travel expenses in the register by name of the relevant officials and presenting them for certification of the expenses.
After handing over the travel expenses slip to the relevant subject for banking, sending the relevant credit details to the institutions.
Other expenditure vouchers should be documented and submitted for verification of expenditure.
Preparation of Payroll Control Account.
Acting as second signatory on cheques.
Handling and banking of cash and checks received by the department.
Preparation of annual estimates.
Management of allocations related to expenditure subjects.
Handling claims and maintaining claims register.
Maintain petty cash.