Establishment Division of the Southern Provincial Department of Co-operative Department handles all institutional activities such as duties related to daily mail, issuing of fuel orders and duties relevant thereto, all matters related to personal files of all staff and non staff officers excluding the Co-operative Development Officer/Registrar, all duties related to traveling expenses , convertible travelling expenses and holiday pay of the all officers attached to Head office of the Department of Co-operative Development and the three officers of the Assistant commissioners and directing officers for the training programs.
Maintaining free mail and mail imprest
Issuance of fuel orders, settlement of fuel bills and replenishment of additional fuel
Submission of running notes to the Auditor General on due date.
To carry out all duties related to the personal files of all staff and non-staff officers except that of the Cooperative Development Commissioner / Registrar of the Cooperative Development Department. (Giving increments, confirmation of service, promotion, dealing with appeals)
Dealing with leave of all officers attached to the Cooperative Development Department Head Office and the three Assistant Commissioners of Cooperative Development, leave of Graduate Trainees and Multipurpose Development Assistants.
Check and recommend various payment vouchers including water, electricity, telephone, security service and cleaning service.
Check, recommend and forward for approval and certification the casual travel expenses, converted travel expenses, holiday pay of all officers attached to the Cooperative Development Department Head Office and the three Assistant Commissioners of Cooperative Development.
Carrying out duties related to all training programs conducted by Polgolla National Cooperative Institute and Wakwella Management Training Institute and providing training to the trainees assigned by the vocational training institute for practical training.
Prepare staff reports and forward to Principal Secretary and Ministry Secretary.
Notification of vacancies and processing of approved staff amendments.
Carrying out delegation of powers.
Preparation of annual performance report of the office.
Preparation of the control report of the relevant year.
Maintenance of Disciplinary Investigations/ Preliminary Investigation Files.
Overtime work of all officers.
Carrying out duties related to season tickets.
Carrying out duties related to Gazette Notifications
Carrying out duties related to lease agreements.
Updating and maintaining telephone directory.
Carrying out duties related to motorcycles of field officers.
Carrying out duties related to the State Sports Festival.
Providing information required for election and performing duties related to payment.
Referral of upcoming programs, agendas and upcoming program revision recommendations and approval of Cooperative Development Officers.
Conducting internal and annual transfers of officers.
To carry out work related to civil insurance of officers.
Coordinating all equipment, building maintenance and repairs in Cooperative Development Department and Cooperative Development Assistant Commissioners Offices.
To be in charge of the archives and to carry out all related duties.
To carry out the assignment of duties of all officers in the head office of the Cooperative Development Department.